Check-ins, forms, and video reviews
Regular check-ins are how you catch problems before they become dropouts. GymBro gives you structured forms, guided progress photos, and screen-and-webcam video reviews — all linked to the client's profile.
Create a check-in form
Go to your client's profile and open the Forms tab. Click New form. You can build from scratch or start from a template.
Forms support three question types:
- Text:open-ended. Good for “How did this week feel?” or “Any injuries or soreness to flag?”
- Scale (1–10): a slider. Good for energy, sleep quality, stress, motivation.
- Multiple choice:pick one (or many). Good for “Which days did you complete?” or “Did you hit your nutrition targets?”
Add as many questions as you need, in any order. Drag to reorder.
Assign the form and set a schedule
Once the form is saved, click Assign. Choose how often you want the client to fill it in:
- One-time: appears once and disappears when submitted.
- Weekly: resets every Monday. The most common cadence.
- Daily: for tracking daily mood, nutrition adherence, or sleep.
The client gets a push notification when a form is assigned or due. On their end it shows up in the Check-in tab with a red dot until submitted.
Note: Forms can be reused across clients. If you've built a general weekly check-in form for one client, you can assign the same form to another from the template list — you don't need to rebuild it.
Read check-in responses
Submitted responses appear in the Formstab of the client's profile, newest first. You can see the full response history for any form — useful for spotting trends in how a client rates their energy or sleep over time.
The attention table also flags clients who haven't submitted a due check-in. You don't need to check each profile manually — see the attention table guide.
Check-in data feeds the AI weekly read. If a client rates their energy 2/10 for three weeks running, the AI will flag it alongside their training data.
Progress photos
To request a progress photo, go to Forms and click Request photos. Choose the poses you want:
- Front relaxed
- Side relaxed (left or right)
- Back relaxed
- Front flexed / back flexed
The client sees an overlay of the target pose in their camera — a silhouette guide that makes it easy to match the angle and distance across check-ins. This means you're comparing like-for-like at 8 weeks instead of guessing.
Photos are stored privately and never visible to other clients. You view them in the Photos tab.
Video form reviews
GymBro lets you record a screen-and-webcam review video and share it directly with a client — no third-party tools needed.
- Go to the client's profile and click Record review.
- Select what to show: your screen and/or your webcam.
- Record, then click Done. The video uploads and appears in the client's Check-in tab with a notification.
Video reviews work well for: weekly feedback, form critique on a client-submitted clip, or onboarding walkthroughs. They don't require a live call — the client watches when it suits them.