Check-ins, forms, and video reviews
Regular check-ins are how you catch problems before they become dropouts. GymBro gives you structured forms, guided progress photos, and screen-and-webcam video reviews — all linked to the client's profile.
Create a check-in form
Go to your client's profile and open the Forms tab. Click New form. You can build from scratch or start from a template.
Forms support three question types:
- Text:open-ended. Good for “How did this week feel?” or “Any injuries or soreness to flag?”
- Scale (1–10): a slider. Good for energy, sleep quality, stress, motivation.
- Multiple choice:pick one (or many). Good for “Which days did you complete?” or “Did you hit your nutrition targets?”
Add as many questions as you need, in any order. Drag to reorder.
Assign the form and set a schedule
Open the client's Check-ins tab and set the form, the frequency, and the due day, then hit Assign:
- Every week: due on the same day each week. The most common cadence.
- Every 2 weeks: due on every second occurrence of that day — for clients on a lighter touchpoint.
Frequency is per client, so you can run most of your roster weekly and put a few on fortnightly without changing the form. The period opens the morning after the last due day and closes at midnight on the next one; saving a change restarts the cycle from the upcoming due day.
The client gets a push the evening before and the morning it's due, and a banner on their dashboard until it's submitted. Progress photo windows follow the same cadence.
Note: Forms can be reused across clients. If you've built a general check-in form for one client, you can assign the same form to another from the template list — you don't need to rebuild it.
Read check-in responses
Submitted responses appear in the Formstab of the client's profile, newest first. You can see the full response history for any form — useful for spotting trends in how a client rates their energy or sleep over time.
The attention table also flags clients who haven't submitted a due check-in. You don't need to check each profile manually — see the attention table guide.
Check-in data feeds the AI weekly read. If a client rates their energy 2/10 for three weeks running, the AI will flag it alongside their training data.
Progress photos
To request a progress photo, go to Forms and click Request photos. Choose the poses you want:
- Front relaxed
- Side relaxed (left or right)
- Back relaxed
- Front flexed / back flexed
The client sees an overlay of the target pose in their camera — a silhouette guide that makes it easy to match the angle and distance across check-ins. This means you're comparing like-for-like at 8 weeks instead of guessing.
Photos are stored privately and never visible to other clients. You view them in the Photos tab.
Video form reviews
GymBro lets you record a screen-and-webcam review video and share it directly with a client — no third-party tools needed.
- Go to the client's profile and click Record review.
- Select what to show: your screen and/or your webcam.
- Record, then click Done. The video uploads and appears in the client's Check-in tab with a notification.
Video reviews work well for: weekly feedback, form critique on a client-submitted clip, or onboarding walkthroughs. They don't require a live call — the client watches when it suits them.